Out of Office Collective Privacy Policy

Last Updated: 24.02.2024

Welcome to Out of Office Collective! This Privacy Policy outlines how we collect, use, disclose, and protect your personal information when you use our services. Please read this policy carefully to understand how we handle your data. By using our website (https://www.outofofficecollective.co.uk) or any other services provided by Out of Office Collective (collectively referred to as "Services"), you agree to the terms outlined in this Privacy Policy.

1. Information We Collect:

We collect the following types of personal information when you use our Services:

• Email Address: To communicate with you and provide important updates.

• First Name and Last Name: To address you personally and improve our communication.

• Date of Birth: To ensure that you meet the age criteria for our community and to provide age-appropriate content and interactions.

• Phone Number: To facilitate communication and enhance the security of your account.

2. How We Collect Information:

We collect information directly from you when you register for an account, subscribe to our newsletter, participate in surveys, or otherwise interact with our Services. Additionally, we may collect data automatically through cookies and similar technologies when you use our website.

3. Cookies and Tracking Technologies:

We use cookies and similar tracking technologies to enhance your experience on our website. These technologies help us analyze user behavior, track preferences, and improve the overall functionality of our Services. You can manage your cookie preferences through your browser settings.

4. How We Use Your Information:

We use your personal information for the following purposes:

• Communication: To send you updates, newsletters, and important information related to our community.

• Account Management: To manage your account, process transactions, and provide customer support.

• Age Verification: To ensure that our community is accessible only to individuals who meet the specified age criteria.

• Improving Services: To analyze user behavior, preferences, and trends to enhance and personalize our Services.

• Legal Compliance: To comply with legal obligations and protect the rights and safety of our community.

5. Data Sharing:

We do not sell or rent your personal information to third parties. However, we may share your information in the following circumstances:

• Service Providers: We may share data with third-party service providers who help us with tasks such as hosting, analytics, and customer support.

• Legal Compliance: We may disclose information to comply with applicable laws, regulations, legal processes, or government requests.

• Third Parties: Our website may contain links to third-party websites or services that are not owned or controlled by Out of Office Collective. We are not responsible for the privacy practices of these external sites. We encourage you to review the privacy policies of any third-party websites you visit.

6. Security:

We take reasonable measures to protect your personal information from unauthorized access, disclosure, alteration, and destruction. However, no data transmission over the internet or electronic storage is entirely secure, and we cannot guarantee absolute security.

7. Group Chat on Geneva:

We utilize the Geneva app for group chat functionality. When you participate in group chats, please be aware that the app has its own privacy policies and terms of service. We recommend reviewing Geneva's policies to understand how they handle your information.

8. Targeted Communications and Consent:

By signing up and becoming a member, you are consenting to receiving targeted communications from Out of Office Collective. These communications may include updates, promotions, and other information tailored to your preferences. You can unsubscribe from these communications at any time by following the instructions provided in the emails.

9. Your Choices:

You can control and update your personal information through your account settings. You may also opt-out of receiving promotional emails by following the instructions provided in the emails.

10. Data Retention:

We will retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law. The criteria used to determine the retention period include the nature of the data, the purposes for which it was collected, and legal obligations.

11. User Rights:

You have the right to access, correct, or delete your personal information. If you would like to exercise any of these rights, please contact us at hello@outofofficecollective.co.uk. We will respond to your request within a reasonable timeframe.

12. Data Transfer:

Out of Office Collective operates internationally. By using our Services, you consent to the transfer of your personal information to other countries. We take measures to ensure that your data is treated securely and in accordance with this Privacy Policy.

13. Changes to the Privacy Policy:

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We encourage you to review the policy periodically.

14. Contact Us:

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at hello@outofofficecollective.co.uk.

By using our Services, you consent to the terms of this Privacy Policy.

Thank you for being a part of the Out of Office Collective community!